Large-scale construction projects operate a lot like an orchestra. They’re highly dependent on precise sequencing and timing, and they also require extensive planning and practice to ensure everything comes together perfectly.
Issues that occur in the field are costly, and because they can derail an entire sequence, chances are, by the time they come up, a general contractor is already paying for them. However, many mistakes and questions that come up during construction could have been resolved during the planning process, rather than disrupting an active job site.
Preconstruction planning gives general contractors an opportunity to address questions while the team still has the flexibility to respond. Involving experienced subcontractors early allows teams to share knowledge, make decisions, plan sequencing, schedule deliveries, and coordinate site logistics. For complex commercial projects, all of these inputs are absolutely critical to keep the project on schedule and on budget.
Below, we’ll talk about how general contractors can reduce risk and benefit by building an effective pre-planning process.
1. Start By Clarifying Scope Boundaries
Taking the time to thoroughly understand the assumptions behind each construction subcontractor’s proposal should be a key part of any preconstruction planning process. Scope overlap or gaps are a major cause of issues on the job site. Review all details and be clear on what’s included, excluded, and who owns which pieces. Knowing where one contractor’s work ends and another’s begins will significantly reduce risk, and documenting and sharing those assumptions will help keep all teams on the same page and reduce the likelihood that crews have different expectations about the same work.
2. Don’t Plan Sequencing In A Silo
Your subcontractors should be at the table when planning your construction sequence. This way, they can validate the conditions required and what’s possible within their defined scope.
They can also validate start dates, durations, and staffing availability. During the discussion, you should also establish clear hand-off points and what completion looks like at each stage. By bringing all stakeholders together, general contractors can gain a clearer view of all of the dependencies and adjust sequencing before the project begins.
3. Define Safety Considerations And Challenges
Preconstruction planning is the optimal time to do a preliminary assessment of all safety considerations and operational challenges associated with the job site. This could include identifying potential hazards and addressing potential construction challenges (congested overhead areas, tight spaces). It could also include safety reinforcement, defining PPE requirements, and aligning across teams on safety standards and procedures. You can also use this time for material planning, such as which teams are responsible for submitting, procurement, delivery, and storage.
Safety incidents and operational challenges are expensive and common causes of project disruptions. By discussing these topics ahead of time, you can increase the chances your project will be a success.
4. Clarify The Escalation Path
Many challenges will arise throughout a commercial construction project, and often decisions need to be made quickly. Defining the appropriate escalation path upfront can help all teams know how to quickly move forward with an answer. This is also an opportunity to present the issue log and ensure all teams are plugged in. This can help general contractors avoid delays and keep the project moving.
5. Align On Communication Strategy
Communication and coordination are essential but often challenging parts of commercial construction. With so many different construction subcontractors working on the project, it can be challenging to align on one universal communication strategy. However, these teams’ ability to work together will ultimately define success. Use this pre-planning process as an opportunity to set communication expectations and create the right relationships and connections to enable collaboration.
Even if you’re working with the industry’s most experienced subcontractors, the preconstruction planning process can help you align on a project’s overall execution strategy. It’s a critical piece of the process and ultimately helps to reduce risk and save costs. A good preconstruction process brings all construction subcontractors together to help eliminate surprises, reduce rework, and align on safety and communication plans. Creating a disciplined approach upfront is the key to success.
If you’re looking for a large-scale drywall and framing subcontractor who prioritizes safety and the preconstruction planning process above all else, contact Unique Building Group to discuss your project today.